Tips To Manage Office Stationery Well

The key to effectively manage and control the stationery budget of your office, is to choose a good supplier, who would offer great discounts and services and also change the habits of your office staff. The primary concern of most businesses is to be cost effective and ensure that the company funds are used efficaciously and redundant wastage is curbed.

Here are some tips that would help you manage your office stationery effectively and thereby help you save markedly.

Consolidate the Purchase of Stationery: This is a very good way to control costs as it helps in keeping a track on what is being ordered. It also helps in avoiding duplicate orders. This has another advantage of getting volume discounts due to the accumulated huge order of all the departments placed together to one supplier. For instance, the order of thank you cards and invitation cards could be placed together.

Keep Stationery in A Central Location: The monitoring of the inventory should be done regularly and an inventory list should be maintained for the same. This would help you keep a track of all the stationery items at your office and prevent either the shortage or excess of any.

Begin to Track the Dates of Your Stationery Orders: Keep a note of the dates when you need to place the order for your cards and stationery items. This is a valuable tip to prevent the overuse of any items.

Reuse of Old Stationery Items: You should reuse old stationery items to minimize the costs on test copies and notepads. This would also lower the number of calls you make to order copy paper and note pads.

Start to Shred Sensitive Documents Printed on Your Stationery: A secure and central location should be created in your office, where all the sensitive documents should be deposited and collected and should be shredded. The next step is to recycle the shredded paper. This way you could considerably minimize expenditure.

Appoint One Person to Sign-off All Orders: A supervisor should be appointed to carry out the task of signing off all the orders of cards and stationery items. This would cut down appreciably on rogue orders.

 Keep Track of Ordering Habits: The practice of running regular reports that show what is being ordered is a good way to let your office staff know that you are serious about controlling the stationery budget and the office supplies. You should be able to run the reports at any time during the month as your supplier is web based. These reports should give the full details about the orders been placed and who ordered them and thereby help you detect the issues.

Freeze Stationery Purchases for a Month: On any month of the year chosen randomly, freeze your stationery orders. This would enable your office staff to be resourceful with whatever they have. They would value their office supplies and curb wastage.

The above tips, if followed carefully, would help you manage your cards and stationery items effectively and thereby would help you considerably to cut down on your stationery budget.